Room hire at Wattisfield United Reformed Church How to book 1. Please contact Mrs Jo Patel: ‘The Willow’ Ixworth Road, Honington, Bury St Edmunds IP31 1QY, tel: 07808 487844 or email: jojopatel@btinternet.com 2. A visit to see the building will be arranged between the contact person and a church member 3. Complete the booking form and send it to Jo Patel by post or email 4. Single bookings: A deposit of £20 is required to secure the date at the time of booking. This is refundable if the booking is cancelled up to 4 weeks before the date required. The full payment is due 7 days before the event. Bank transfer details will be given at the time of arranging the booking, or a cheque/cash can be written to ‘Wattisfield United Reformed Church’ and delivered to Jo Patel at the address above 5. Multiple bookings: Dates should be secured in writing/email and payment should be made in advance each month by bank transfer or cheque/cash to the address above Room hire rates Please click here to view or download a PDF document detailing our room hire rates. Booking form Please click here to view or download booking form in PDF format. Booking conditions 1. Access to the building will be decided on an individual basis with the contact person at the time of the first booking. This will either be in person by a church member or provision of a set of keys 2. Each Hirer is responsible for arranging the rooms as they need. Small or large fold-away tables and extra chairs are available, if requested. Outside tables and chairs are also available 3. For safety reasons, the maximum number of people at any event held on the premises must be no more than 60 4. The Hirer must have public liability insurance and any other appropriate cover for the activities undertaken, to a suitable value (minimum of £2 million). The Church cannot be held responsible for any accident and/or injury which occurred or was sustained during the activity session being undertaken by the hiring organisation. Any accident or injury must be recorded in the accident book, which can be found alongside the First Aid Kit in the kitchen 5. The premise is fire safety checked (Feb ’22) and the fire safety equipment is checked annually. The fire exits are the main double doors leading to the garden, and the side door to the car park. Please keep both doors unlocked while you are in the building, to allow a clear exit route from either side. There is a fire risk assessment and evacuation policy held in the Church and copies of these will be sent on confirmation of the booking. It is the Hirer’s responsibility to read these and become familiar with the risks identified and the building layout. In case of evacuation the suggested meeting point is the far corner of the car park. Smoking anywhere on the Church premises inside and out is strictly prohibited 6. Any groups hiring the premises, where vulnerable adults or children are attending, must have a safeguarding policy in place for their organisation. The URC’s policy is available to read in a folder held in the Church and this includes local emergency numbers if needed 7. The premises are to be left clean and tidy at the end of each booked session. Hirers must remove all rubbish associated with their booking. General waste goes in the black bin at the back of the building or must be taken away if the bin is full. The bins in the driveway belong to the Harmer Place residents 8. Please ensure that all the internal lights including toilet lights, are switched off and the two main doors are locked upon leaving the premises 9. The provision for sale of alcoholic beverages during a hired session may only take place with the express permission of the Church Members with notice, 4-6 weeks before the event 10. The Church shares the car park with Harmer Place Residents, so parking must be looked at carefully by the Hirer, if many attendees are expected. The Residents need to be informed, by the Church, of large gatherings the week before the event. This is to maintain a good relationship with our neighbours 11. For regular users: If the building is required by the Church for their own use such as a funeral, wedding etc, then bookings will need to be rearranged. Notice will be provided in writing (email) of such dates and as much notice as possible will be given 12. There is currently no WIFI at the premises 13. The PA system and hearing loop are available for use by hirers, only with prior arrangement and training, given to one designated person 14. The postal address in case of emergencies is: WATTISFIELD URC, BEHIND HARMER PLACE CHAPEL ROAD, WATTISFIELD, SUFFOLK, IP22 1PJ (This can be found on the notice board in the church)